Page 256 - Annual Report 2019-20

Members are provided with the facility to b) If you are using NSDL e-Voting system
cast their vote by electronic means through
the remote e-voting platform as well as venue
e-voting on the date of AGM has been provided
by National Securities Depository Limited
(NSDL) on all resolutions set out in this Notice.
Resolutions passed by the Members through
e-voting is/are deemed to have been passed,
as if they have been passed at the AGM.
II. The Members who have casted their vote by
remote e-voting prior to the AGM may also
attend/ participate in the AGM through VC/
OAVM but shall not be entitled to cast their
vote again.
III. The instructions for e-voting are as under:
i. Step 1 - Visit the e-Voting website of NSDL.
Open web browser by typing the following
URL: https://www.evoting.nsdl.com/ either
on a Personal Computer or on a mobile.
ii. Once the home page of e-Voting system is
launched, click on the icon “Login” which
is available under ‘Shareholders’ section.
iii. A new screen will open. You will have to
enter your User ID, your Password and a
Verification Code as shown on the screen.
Alternatively, if you are registered for
NSDL eservices i.e. IDEAS, you can log-in
at https://eservices.nsdl.com/ with your
existing IDEAS login. Once you log-in to
NSDL eservices after using your log-in
credentials, click on e-Voting and you
can proceed to Step 2 i.e. Cast your vote
electronically.
iv. Your User ID details are given below:
Manner of holding Your User ID is:
shares i.e. Demat
(NSDL or CDSL)
or Physical
a. For Members 8 Character DP ID followed
who hold by 8 Digit Client ID
shares in For example if your DP ID
demat account is IN300*** and Client ID is
with NSDL. 12****** then your user ID is
IN300***12******
b. For Members 16 Digit Beneficiary ID
who hold For example if your
shares in Beneficiary ID is
demat account vii.
with CDSL. 12************** then your
user ID is 12**************
c. For Members EVEN Number followed by
holding shares Folio Number registered
in Physical with the company
Form. For example if folio number
is 001*** and EVEN is
101456 then user ID is Step 2: Cast your vote electronically on NSDL
101456001***
v. Your password details are given below: i.
a) If you are already registered for e-Voting,
then you can use your existing password
6 to login and cast your vote.
ii.
for the first time, you will need to
retrieve the ‘initial password’ which was
communicated to you. Once you retrieve
your ‘initial password’, you need to enter
the ‘initial password’ and the system will
force you to change your password.
c) How to retrieve your ‘initial password’?
(i) If your email ID is registered in your
demat account or with the Company,
your ‘initial password’ is communicated
to you on your email ID. Trace the
email sent to you from NSDL from your
mailbox. Open the email and open
the attachment i.e. a .pdf file. Open
the .pdf file. The password to open
the .pdf file is your 8 digit client ID for
NSDL account, last 8 digits of client ID
for CDSL account or folio number for
shares held in physical form. The .pdf
file contains your ‘User ID’ and your
‘initial password’.
(ii) If your email ID is not registered,
please follow instructions mentioned
below in this notice.
vi. If you are unable to retrieve or have not
received the “initial password” or have
forgotten your password:
a) Click on “Forgot User Details/Password?”
(If you are holding shares in your demat
account with NSDL or CDSL) option
available on www.evoting.nsdl.com.
b) “Physical User Reset Password?”
(If you are holding shares in
physical mode) option available on
www.evoting.nsdl.com.
c) If you are still unable to get the password
by aforesaid two options, you can send a
request at evoting@nsdl.co.in mentioning
your demat account number/folio number,
your PAN, your name and your registered
address.
d) Members can also use the one-time
password (OTP) based login for casting
the votes on the e-Voting system of NSDL.
After entering your password, tick on Agree
to “Terms and Conditions” by selecting on the
check box.
viii. Now, you will have to click on “Login” button.
ix. After you click on the “Login” button, Home
page of e-Voting will open.
e-Voting system
After successful login at Step 1, you will be
able to see the Home page of e-Voting.
Click on e-Voting. Then, click on Active
Voting Cycles.
After click on Active Voting Cycles, you will THE INSTRUCTIONS FOR MEMBERS FOR E-VOTING
be able to see all the companies “EVEN” in ON THE DAY OF THE AGM ARE AS UNDER:-
which you are holding shares and whose 1. The procedure for e-Voting on the day of the AGM
voting cycle is in active status. remains same as the instructions mentioned above
for remote e-Voting.
iii. Select “EVEN” of the Company.
iv. Now you are ready for e-Voting as the Voting 2. Only those Members/ shareholders, who will be
page opens. present in the AGM through VC/OAVM facility
v. Cast your vote by selecting appropriate and have not casted their vote on the Resolutions
options i.e. assent or dissent, verify/modify through remote e-Voting and are otherwise not
barred from doing so, shall be eligible to vote
the number of shares for which you wish to
cast your vote and click on “Submit” and also through e-Voting system in the AGM.
“Confirm” when prompted. 3. The details of the person who may be contacted
vi. Upon confirmation, the message “Vote cast for any grievances connected with the facility for
successfully” will be displayed. e-Voting on the day of the AGM shall be the same
person mentioned for remote e-Voting.
vii. You can also take the printout of the votes
cast by you by clicking on the print option on General Guidelines for shareholders
the confirmation page. i. Institutional shareholders (i.e. other than
viii. Once you confirm your vote on the resolution, individuals, HUF, NRI etc.) are required to send
you will not be allowed to modify your vote. scanned copy (PDF/JPG Format) of the relevant
Process for registration of email id for obtaining Board Resolution/ Authority letter etc. with
attested specimen signature of the duly authorized
Annual Report and updation of bank account signatory(ies) who are authorized to vote, to the
mandate for receipt of dividend: Scrutinizer by e-mail to shethmm_cs@yahoo.co.in
with a copy marked to evoting@nsdl.co.in.
Physical Holding Send a signed letter to the Company’s
ii. It is strongly recommended not to share your
R & T Agents providing Folio No., name password with any other person and take utmost
of shareholder along with copy of PAN care to keep your password confidential. Login
(self attested) and email-id details for to the e-voting website will be disabled upon
registering email address. five unsuccessful attempts to key in the correct
password. In such an event, you will need to go
For updating bank account mandate, through the “Forgot User Details/Password?” or
hard copies of the following documents “Physical User Reset Password?” option available
are to be sent to R & T Agents: on www.evoting.nsdl.com to reset the password.
a. Signed letter mentioning your Name, iii. In case of any queries, you may refer the Frequently
Folio Number, complete address and Asked Questions (FAQs) for Shareholders and
following details relating to Bank e-voting user manual for Shareholders available at
Account in which the dividend is to the download section of www.evoting.nsdl.com or
be received: call on toll free no.: 1800-222-990 or send a request
i) Name and Branch of Bank and at evoting@nsdl.co.in.
Bank Account type; iv. Any person, who acquires shares of the Company
ii) Bank Account Number and becomes member of the Company after
allotted by your Bank after dispatch of the notice and holding shares as of the
rd
implementation of Core Banking cut-off date i.e. 3 September 2020, may obtain
the login ID and password by sending a request at
Solutions and;
iii) 11 digit IFSC Code. evoting@nsdl.co.in or Issuer/RTA.
v. The remote e-voting period shall commence on
b. Cancelled cheque in original bearing Sunday, 6 September 2020 at 9.00 a.m. and
th
the name of the Member or first would end on Wednesday, 9 September 2020 at
th
holder, in case shares are held jointly; 5.00 p.m. During this period, shareholders of the
c. Self-attested copy of the PAN Card
Company, holding shares either in physical form or
rd
and; in dematerialized form as on 3 September 2020
d. Self-attested copy of any document (cut-off date) may cast their vote electronically.
The remote e-voting module shall be disabled
(viz. Aadhar Card, Driving License,
Election Identity Card, Passport) for by NSDL for voting thereafter. Once the vote
on a resolution is cast by the shareholder, the
address verification of the Member shareholder shall not be allowed to change/modify
as registered with the Company/ it subsequently or cast the vote again.
R & T Agents. vi. The voting rights of shareholders shall be in
Demat Holding Please contact your Depository proportion to the share in the paid up equity share
Participant (DP) and register your email
rd
address and bank account details in capital of the Company as on 3 September 2020,
the cut off date. Any person who is not a Member
your demat account, as per the process
advised by your DP. as on the cut-off date should treat this Notice for 7
information purposes only.