Page 257 - Annual Report 2019-20

Members are provided with the facility to b) If you are using NSDL e-Voting system ii. After click on Active Voting Cycles, you will THE INSTRUCTIONS FOR MEMBERS FOR E-VOTING
cast their vote by electronic means through for the first time, you will need to be able to see all the companies “EVEN” in ON THE DAY OF THE AGM ARE AS UNDER:-
the remote e-voting platform as well as venue retrieve the ‘initial password’ which was which you are holding shares and whose 1. The procedure for e-Voting on the day of the AGM
e-voting on the date of AGM has been provided communicated to you. Once you retrieve voting cycle is in active status. remains same as the instructions mentioned above
by National Securities Depository Limited your ‘initial password’, you need to enter for remote e-Voting.
(NSDL) on all resolutions set out in this Notice. the ‘initial password’ and the system will iii. Select “EVEN” of the Company.
Resolutions passed by the Members through force you to change your password. iv. Now you are ready for e-Voting as the Voting 2. Only those Members/ shareholders, who will be
e-voting is/are deemed to have been passed, page opens. present in the AGM through VC/OAVM facility
as if they have been passed at the AGM. c) How to retrieve your ‘initial password’? v. Cast your vote by selecting appropriate and have not casted their vote on the Resolutions
II. The Members who have casted their vote by (i) If your email ID is registered in your options i.e. assent or dissent, verify/modify through remote e-Voting and are otherwise not
barred from doing so, shall be eligible to vote
remote e-voting prior to the AGM may also demat account or with the Company, the number of shares for which you wish to
attend/ participate in the AGM through VC/ your ‘initial password’ is communicated cast your vote and click on “Submit” and also through e-Voting system in the AGM.
OAVM but shall not be entitled to cast their to you on your email ID. Trace the “Confirm” when prompted. 3. The details of the person who may be contacted
vote again. email sent to you from NSDL from your vi. Upon confirmation, the message “Vote cast for any grievances connected with the facility for
III. The instructions for e-voting are as under: mailbox. Open the email and open successfully” will be displayed. e-Voting on the day of the AGM shall be the same
person mentioned for remote e-Voting.
i. Step 1 - Visit the e-Voting website of NSDL. the attachment i.e. a .pdf file. Open vii. You can also take the printout of the votes
Open web browser by typing the following the .pdf file. The password to open cast by you by clicking on the print option on General Guidelines for shareholders
URL: https://www.evoting.nsdl.com/ either the .pdf file is your 8 digit client ID for the confirmation page. i. Institutional shareholders (i.e. other than
on a Personal Computer or on a mobile. NSDL account, last 8 digits of client ID viii. Once you confirm your vote on the resolution, individuals, HUF, NRI etc.) are required to send
ii. Once the home page of e-Voting system is for CDSL account or folio number for you will not be allowed to modify your vote. scanned copy (PDF/JPG Format) of the relevant
shares held in physical form. The .pdf
launched, click on the icon “Login” which Process for registration of email id for obtaining Board Resolution/ Authority letter etc. with
is available under ‘Shareholders’ section. file contains your ‘User ID’ and your attested specimen signature of the duly authorized
‘initial password’. Annual Report and updation of bank account signatory(ies) who are authorized to vote, to the
iii. A new screen will open. You will have to mandate for receipt of dividend: Scrutinizer by e-mail to shethmm_cs@yahoo.co.in
enter your User ID, your Password and a (ii) If your email ID is not registered, with a copy marked to evoting@nsdl.co.in.
Verification Code as shown on the screen. please follow instructions mentioned Physical Holding Send a signed letter to the Company’s
below in this notice. ii. It is strongly recommended not to share your
Alternatively, if you are registered for R & T Agents providing Folio No., name password with any other person and take utmost
NSDL eservices i.e. IDEAS, you can log-in vi. If you are unable to retrieve or have not of shareholder along with copy of PAN care to keep your password confidential. Login
at https://eservices.nsdl.com/ with your received the “initial password” or have (self attested) and email-id details for to the e-voting website will be disabled upon
existing IDEAS login. Once you log-in to forgotten your password: registering email address. five unsuccessful attempts to key in the correct
NSDL eservices after using your log-in password. In such an event, you will need to go
credentials, click on e-Voting and you a) Click on “Forgot User Details/Password?” For updating bank account mandate, through the “Forgot User Details/Password?” or
can proceed to Step 2 i.e. Cast your vote (If you are holding shares in your demat hard copies of the following documents “Physical User Reset Password?” option available
electronically. account with NSDL or CDSL) option are to be sent to R & T Agents: on www.evoting.nsdl.com to reset the password.
iv. Your User ID details are given below: available on www.evoting.nsdl.com. a. Signed letter mentioning your Name, iii. In case of any queries, you may refer the Frequently
b) “Physical User Reset Password?” Folio Number, complete address and Asked Questions (FAQs) for Shareholders and
Manner of holding Your User ID is: (If you are holding shares in following details relating to Bank e-voting user manual for Shareholders available at
shares i.e. Demat physical mode) option available on Account in which the dividend is to the download section of www.evoting.nsdl.com or
(NSDL or CDSL) www.evoting.nsdl.com. be received: call on toll free no.: 1800-222-990 or send a request
or Physical i) Name and Branch of Bank and at evoting@nsdl.co.in.
a. For Members 8 Character DP ID followed c) If you are still unable to get the password Bank Account type; iv. Any person, who acquires shares of the Company
by aforesaid two options, you can send a
who hold by 8 Digit Client ID request at evoting@nsdl.co.in mentioning ii) Bank Account Number and becomes member of the Company after
shares in For example if your DP ID allotted by your Bank after dispatch of the notice and holding shares as of the
demat account is IN300*** and Client ID is your demat account number/folio number, rd
with NSDL. 12****** then your user ID is your PAN, your name and your registered implementation of Core Banking cut-off date i.e. 3 September 2020, may obtain
the login ID and password by sending a request at
Solutions and;
IN300***12****** address. iii) 11 digit IFSC Code. evoting@nsdl.co.in or Issuer/RTA.
b. For Members 16 Digit Beneficiary ID d) Members can also use the one-time v. The remote e-voting period shall commence on
who hold For example if your password (OTP) based login for casting b. Cancelled cheque in original bearing Sunday, 6 September 2020 at 9.00 a.m. and
th
shares in Beneficiary ID is the votes on the e-Voting system of NSDL. the name of the Member or first would end on Wednesday, 9 September 2020 at
th
demat account vii. After entering your password, tick on Agree holder, in case shares are held jointly; 5.00 p.m. During this period, shareholders of the
with CDSL. 12************** then your c. Self-attested copy of the PAN Card
user ID is 12************** to “Terms and Conditions” by selecting on the Company, holding shares either in physical form or
rd
c. For Members EVEN Number followed by check box. and; in dematerialized form as on 3 September 2020
holding shares Folio Number registered viii. Now, you will have to click on “Login” button. d. Self-attested copy of any document (cut-off date) may cast their vote electronically.
The remote e-voting module shall be disabled
in Physical with the company (viz. Aadhar Card, Driving License,
Form. For example if folio number ix. After you click on the “Login” button, Home Election Identity Card, Passport) for by NSDL for voting thereafter. Once the vote
on a resolution is cast by the shareholder, the
is 001*** and EVEN is page of e-Voting will open. address verification of the Member shareholder shall not be allowed to change/modify
101456 then user ID is Step 2: Cast your vote electronically on NSDL as registered with the Company/ it subsequently or cast the vote again.
101456001*** e-Voting system R & T Agents. vi. The voting rights of shareholders shall be in
v. Your password details are given below: i. After successful login at Step 1, you will be Demat Holding Please contact your Depository proportion to the share in the paid up equity share
Participant (DP) and register your email
rd
a) If you are already registered for e-Voting, able to see the Home page of e-Voting. address and bank account details in capital of the Company as on 3 September 2020,
Click on e-Voting. Then, click on Active
the cut off date. Any person who is not a Member
then you can use your existing password your demat account, as per the process
6 to login and cast your vote. Voting Cycles. advised by your DP. as on the cut-off date should treat this Notice for 7
information purposes only.